County FC Academy
PO BOX 216
Alliston, Ontario. L9R 1V5
SUBJECT: Personal Information Protection and Electronic Documents Act (PIPEDA)
REFERENCES: Personal Information Protection and Electronic Documents Act
PERSONAL INFORMATION PROTECTION PRINCIPLES
The CFC is accountable for the protection of all personal information within the organization's possession or control, including any personal information that has been transferred to a third party for processing purposes. CFC will require a comparable level of protection of this information from its third-party relations.
2. Identifying Purposes:
Personal information that CFC collects from its members includes:
a. Name, age and sex of participants.
b. Address, telephone number(s) and email address of participate(s) including parents.
c. Medical information to be used in case of emergency care.
d. Participates past involvement within organized soccer including levels of play, seminars, clinics and levels of achievement recognized.
The CFC's sole purpose for collecting this information is to ensure the following criteria are met:
a. All participates are identified via proper registration forms which may or may not include photo I.D.
b. Participates can be assured other members of his or her team meet the age limits as predefined for the participates.
c. All participate in a position of instructor, referee, trainer or any other deemed necessary has been properly identified, qualifications provided and has been sanctioned by the CFC Directors / Partners.
CFC will obtain consent before or when it collects, uses or discloses personal information about an individual. An individual can provide consent to the collection, use and disclosure of personal information about them expressly or implicitly. CFC will collect, use or disclose personal information without an individual's consent only in limited circumstances as permitted by law. Subject to certain legal and contractual restrictions and reasonable notice, an individual can refuse or withdraw their consent to the collection, use or disclosure of personal information about them at any time.
4. Limiting Collection:
CFC limits the amount and type of personal information it collects to that which is necessary for the business of the Leagues of Play CFC participates in. Each affiliate of CFC will be responsible for its own collection, use and disclosure of information. Personal Information will be collected using procedures which are fair, transparent and lawful.
5. Limiting Use, Disclosure and Retention:
CFC will only use the personal information for the purpose for which it was collected as identified in principle #2,unless consent is given by the individual to use or disclose it for another purpose (i.e. newspaper articles). Under certain exceptional circumstances, CFC may have a legal duty or right to disclose personal information without the individual's knowledge or consent. The County FC Academy does not disclose this information to public bodies or individuals except as authorized by law. The County FC Academy keeps the information only for the length of time necessary to fulfill the purpose(s) for which it was collected.
In order to ensure accountability, all personal information will be kept accurate, complete and up to date. Individuals may challenge the accuracy and completeness of personal information about them and have it amended, as appropriate.
In executing its responsibilities with respect to the confidentiality of personal information, CFC will employ a number of safeguards, appropriate to the sensitivity of the information, to protect personal information against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. Such safeguards will include physical measures, organizational measures and technological measures, for example, locked filing cabinets, restricted access to files, limiting access on a “need to know ”basis, and securing member related information in a centrally-located, network secured storage medium, including any off-site backup copies.
CFC will make this policy relating to the protection of personal information available to all its members.
9. Individual Access:
Any member of CFC can have access to the personal information about them that is in CFC’s possession or control. Any member may request that their personal information is amended for purposes of accuracy and completeness. Members can make their requests directly to CFC by
via email: , or in writing to:
County FC Academy
PO BOX 216
Alliston, ON L9R 1V5
10. Challenging Compliance:
Response to an individual’s request will be made in a timely and efficient manner.